Sorry for all the changes provided you've seen this event on facebook, we've run into some hurdles negotiating with prospective venues so we can set a date. The major issue was realizing the logistics involved with the basis of the event, which caused us to change the event from a Cruise into a Meet. As Terry said, the 23rd is the official date now, it is confired & locked in with Penrith Regatta Centre. We'll have:
- DJ Entertainment (and possibly a Live performance from a few entertainers)
- Raffle (there will be numerous prizes drawn)
- Trade Stands (available for any business for a $100 donation. Sponsor/advertising packages are also available)
- Police Display
- Rural Fire Service Display (to confirm)
- Food/Beverages (BBQ, Pizza, Pie's, etc. Cold Drinks & Coffee)
To confirm, this event is only a Car Meet to raise money for the Bushfire Appeal. It is not a show n shine, there will be no trophies as we've got too little time to organise this.
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Explaining the issues:
Talking about logistics above, we've found it easier to organise a legitimate MEET rather than a CRUISE. The reason for this is, a legitimately organised cruise with over 1,000 cars requires working with RMS, Council, Poilce, etc. which will then require us to develop a Traffic Management Plans and speak with Solicitors. It's too much water to swim, in a time of urgency to fundraise for this cause. Plus, wokring with the AMEP, we need to ensure this event Is organised properly and I'm confident you can all understand the politics of why this is significant given their positiion.
Expense Issue (so we're clear on this):
While we have negotiated with the Venue (SIRC) to wave certain fees so we can maximise our donation toward the Bushfire Appeal, it is unfortuante that they could only give us a discount on the Hire Fee for the day. So this will be part of our expense! Another factor of our expense (at this stage) could be Public Liability as we still need to find a sponsor to cover this for us. If anyone knows any businesses, organisations or clubs willing to sponsor this event with Public Liability Insurance please Inbox me so we can discuss the opportunity.
Thanks guys, look forward to seeing some of you on the day. If you want any further clarity on any factors of organisation with this event, happy to talk via PM.