Midweek Track Day @ Winton $100

[Cowboy1600]

What's wrong with the event 9th October?

OCTOBER

9 Sat - SAU Vic Track Club Championship - Winton

Event calendar

If it's a first time do driver training. It's cheaper and you get times as well so you see your improvement.

I'm not actually sure where anyone said there was anything wrong with any other event.

Perhaps people could do both.

Just a thought.

I have one last detail to sort before locking in details - insurance.

Once that's done, I'll look to lock in the date and organise some type of payment system for people wishing to come along. This is going to involve thousands of dollars which I could grab and take off for the border with, so to allay any concerns about payment, perhaps SAU Vic may be able to act as a financial mediator? Pay SAU Vic, they hold it over until the day and then transfer the money to me. In the mean time I put in my own money as payment. If any of the Exec read this, are you able to give me an idea if SAU Vic would be willing? I'll send some PMs.

It will not be a pay on the day arrangement. As the cost to run this is going to be in the thousands, I'm not willing to take the risk that plenty of people commit and then don't show. And also, numbers will be limited and run as a first in, first served basis.

I'm happy to take suggestions, ideas, preferences for the format of the day, ie. 2 groups or 3 groups. Depending on the cost of insurance, I may open it up to a few more cars to cover the cost. I've already made an allowance in the $100 so if it turns out less then the ticket price will be reduced.

As far as I am aware, no CAMS or AASA license will be required, but that's TBC. As it's an untimed event I think it'll be fine.

[Harey]

Sounds great, I would be interested!

[Charles89]

Sounds great, I would be interested!

Sounds good, I'll should be able to make it. As for SAU Vic being the mediator, I'll ask em for you.

[R31Nismoid]

Once that's done, I'll look to lock in the date and organise some type of payment system for people wishing to come along. This is going to involve thousands of dollars which I could grab and take off for the border with, so to allay any concerns about payment, perhaps SAU Vic may be able to act as a financial mediator? Pay SAU Vic, they hold it over until the day and then transfer the money to me. In the mean time I put in my own money as payment. If any of the Exec read this, are you able to give me an idea if SAU Vic would be willing? I'll send some PMs.

It will not be a pay on the day arrangement. As the cost to run this is going to be in the thousands, I'm not willing to take the risk that plenty of people commit and then don't show. And also, numbers will be limited and run as a first in, first served basis.

I'm happy to take suggestions, ideas, preferences for the format of the day, ie. 2 groups or 3 groups. Depending on the cost of insurance, I may open it up to a few more cars to cover the cost. I've already made an allowance in the $100 so if it turns out less then the ticket price will be reduced.

As far as I am aware, no CAMS or AASA license will be required, but that's TBC. As it's an untimed event I think it'll be fine.

You always need cash upfront.

Anyway - as you said - you don't want to take the risk, but expect us to?

Sorry mate, SAU-Vic are not going to be fronting up any cash for your privately organised event.

It's too much of a risk for the club and we are not prepared to put the club into such a position where we are handing over 6k for a mid-week event that is realistically wouldn't service many members at all.

[Harey]

You always need cash upfront.

Anyway - as you said - you don't want to take the risk, but expect us to?

Sorry mate, SAU-Vic are not going to be fronting up any cash for your privately organised event.

It's too much of a risk for the club and we are not prepared to put the club into such a position where we are handing over 6k for a mid-week event that is realistically wouldn't service many members at all.

Ash, I think you misunderstood.

He just wants SAU to hold the money in the meantime. If he doesnt get the required amount of money X number of months before the day then he cancels it. The only concern was where to hold the money in the meantime. There is no risk on SAU, just the holding of the money.

[R31Nismoid]

As i said - Winton will want the cash well and truly upfront, or at least a reasonable amount of it.

You cannot pay a week before. So what i said still stands.

SAU-Vic then becomes responsible for it in terms of the cash coming through our account.

It's then our job to reconcile payments, provide information, liase with people, summarise & audit OUR accounts, deal with people/refunds/missing payments and so on when it's not our event.

It's not as simple as you might think, believe me. It takes having organised a 'couple' to realise this.

I can also tell you most likely half the people in this thread saying "great idea, I'm in" will never attend nor front the cash.

The Committee do not agree with this approach, nor do we want this responsibility & then the risks associated. Sorry but that's just how it is.

As we said a while ago (by Ryan), if people want SAU-Vic involvement, then come onboard/organise track days - then talk to us about Committee roles in official capacity.

[SS8_Gohan]

^ that's how i read it too

[Cowboy1600]

As i said - Winton will want the cash well and truly upfront, or at least a reasonable amount of it.

You cannot pay a week before. So what i said still stands.

SAU-Vic then becomes responsible for it in terms of the cash coming through our account.

It's then our job to reconcile payments, provide information, liase with people, summarise & audit OUR accounts, deal with people/refunds/missing payments and so on when it's not our event.

It's not as simple as you might think, believe me. It takes having organised a 'couple' to realise this.

I can also tell you most likely half the people in this thread saying "great idea, I'm in" will never attend nor front the cash.

The Committee do not agree with this approach, nor do we want this responsibility & then the risks associated. Sorry but that's just how it is.

As we said a while ago (by Ryan), if people want SAU-Vic involvement, then come onboard/organise track days - then talk to us about Committee roles in official capacity.

Actually, no, what you said doesn't stand.

I would put up the security and get people to pay into an SAU account so if something happens and it doesn't go ahead, I take the hit and the money goes back to those who have paid.

And it was merely a suggestion to try and make sure everything was above board and people were comfortable, but you know what?

f**k it. I don't need this kind of f**king attitude.

Oh, and how the f**k can you possibly get from what I said that I want SAU Vic to be in any way, shape or form responsible for any risk? What I was proposing was essentially a "Paypal". I pay what's required, members pay you, once it's done and dusted you transfer the money to me. A pretty simple process and one that I was merely suggesting as a way of making sure people were cool with it. It may only be $100 per person, which people may be willing to risk, but we're talking $6000 total which is a substantial amount of money.

Sorry for trying to do the right f**king thing by some of your members.

[RBLUV]

i would be in ay

[Belsil80]

It seems that your attitude has much to answer for as well. If that small rejection flips you out wait till the shit hits the fan properly...

While i can see that what you have suggested has been taken out of context to a degree the priciple is the same. SAUVic as a club has a dedicated committee, a part of which is solely for Motorsport events. We have the resources, knowlege, money and a bit of experience with this sort of stuff and are always looking for people who show enthusiasm and motivation towards organising events. For whatever reason you show no interest doing this as some sort of a team and are willing to take on the risk of loosing 6g. While asking SAUVic to hold the money may seem like a feasable idea, for an event we have nothing to do with it is not in our interest to take on the role of Paypal. There are enough payments to keep our bean counter busy as it is.

By all means goodluck with this event. If you are keen to take it on yourself then i hope it goes well.

[R31Nismoid]

Actually, no, what you said doesn't stand.

I would put up the security and get people to pay into an SAU account so if something happens and it doesn't go ahead, I take the hit and the money goes back to those who have paid.

And it was merely a suggestion to try and make sure everything was above board and people were comfortable, but you know what?

f**k it. I don't need this kind of f**king attitude.

Oh, and how the f**k can you possibly get from what I said that I want SAU Vic to be in any way, shape or form responsible for any risk? What I was proposing was essentially a "Paypal". I pay what's required, members pay you, once it's done and dusted you transfer the money to me. A pretty simple process and one that I was merely suggesting as a way of making sure people were cool with it. It may only be $100 per person, which people may be willing to risk, but we're talking $6000 total which is a substantial amount of money.

Sorry for trying to do the right f**king thing by some of your members.

Just because you don't get your way, you abuse me? Top stuff mate, champion.

Unless you are putting up the full amount, then the club is not going to have any part in it for a start.

In which case you might as well just have people EFT you direct anyway.

So yes, what i said does stand - like it or not, this is the decision that has been made as a group.

Indeed is sounds very "simple" as you put it, but think about it a little bit more please, it's not as simple for the reasons i stated above.

We are responsible for payment reconciliation & confirmation, fact - It's our account being used.

Do you even fathom how much work that is for a treasurer who is dealing with what is already 100's of payments and has a fulltime 10hr/day job?

It's not fair to put him in that position, nor are we going to give you access to our account to do it.

It's not about helping/not helping members mate.

It's very simply about keeping the clubs finances & peoples time in order and not taking unneccesary risk/work, which at this stage of the game, your suggestion is as such.

Abusing me will get you nowhere and would only further cement concerns about dealing being involved with this. Your reaction as Ryan said, basically tells the story.

[Cowboy1600]

It seems that your attitude has much to answer for as well. If that small rejection flips you out wait till the shit hits the fan properly...

While i can see that what you have suggested has been taken out of context to a degree the priciple is the same. SAUVic as a club has a dedicated committee, a part of which is solely for Motorsport events. We have the resources, knowlege, money and a bit of experience with this sort of stuff and are always looking for people who show enthusiasm and motivation towards organising events. For whatever reason you show no interest doing this as some sort of a team and are willing to take on the risk of loosing 6g. While asking SAUVic to hold the money may seem like a feasable idea, for an event we have nothing to do with it is not in our interest to take on the role of Paypal. There are enough payments to keep our bean counter busy as it is.

By all means goodluck with this event. If you are keen to take it on yourself then i hope it goes well.

It's not the small rejection that's upsetting.

It's the delivery, and it's not the first time R31 has directed his stinky attitude my way.

The whole "like it, or STFU" attitude is really offputting.

I made a simple suggestion in passing and then made it clear I would merely ask if the SAU Vic was capable and willing to do something like act as a mediator for it's members, and consequently got shut down. And again, as I've shown, he took my suggestion out of context. At no stage have I even remotely considered SAU take on any risk. Merely provide a simple, cost free service for it's memebrs + friends. I know it's such a big deal, but I guess I'm the kinda person who'd go out of his way to try and help rather than shoot something down cause it's all too hard. If someone asked me to do something I'd try and explore ways to help, not respond with "CBFed, too hard, why would I?, why should we?, I'm not your stinkin' bank" and so on (and yes, I'm adlibing but that's the kinda attitude that I feel like I'm getting). I'd be far more inclined to say "Tell ya what, I'll see what we can do."

As for being a "team", I'm more than happy to work this on an official level if SAU are willing. I'm even willing to effectivelly guarantor the event as it's my belief that these sort of days are quite popular.

It also shits me when the "why would you bother?" comments come out.

I'd bother as I'm not interested in racing at this stage. I want to just pay my cash and get out on track for a few laps. No timing, no fire extinguishers, no classes, none of that stuff. Just get on track and drive.

[Cowboy1600]

Just because you don't get your way, you abuse me? Top stuff mate, champion.

Unless you are putting up the full amount, then the club is not going to have any part in it for a start.

In which case you might as well just have people EFT you direct anyway.

So yes, what i said does stand - like it or not, this is the decision that has been made as a group.

Indeed is sounds very "simple" as you put it, but think about it a little bit more please, it's not as simple for the reasons i stated above.

We are responsible for payment reconciliation & confirmation, fact - It's our account being used.

Do you even fathom how much work that is for a treasurer who is dealing with what is already 100's of payments and has a fulltime 10hr/day job?

It's not fair to put him in that position, nor are we going to give you access to our account to do it.

It's not about helping/not helping members mate.

It's very simply about keeping the clubs finances & peoples time in order and not taking unneccesary risk/work, which at this stage of the game, your suggestion is as such.

Abusing me will get you nowhere and would only further cement concerns about dealing being involved with this. Your reaction as Ryan said, basically tells the story.

Blah blah blah.

Tell ya what, are you intending on attending the track day?

[R31Nismoid]

Of course not.

It's mid-week, most people do have fulltime jobs. Those that don't are uni students, and hence a lot say "great idea", but never attend

It's been discussed across Committee, so it's the Committee's view that this will not happen - Not my personal view.

I'd love to help, but there is to much work involved here for a Committee that is already over stretched and struggling to get things done because of lacking member committment.

Honestly your attitude stinks mate, you were told no - provided with the reasons, and you are going and twisting my clearly documented words into invalid & childish statements.

[Cowboy1600]

Of course not.

It's mid-week, most people do have fulltime jobs. Those that don't are uni students, and hence a lot say "great idea", but never attend

It's been discussed across Committee, so it's the Committee's view that this will not happen - Not my personal view.

I'd love to help, but there is to much work involved here for a Committee that is already over stretched and struggling to get things done because of lacking member committment.

Honestly your attitude stinks mate, you were told no - provided with the reasons, and you are going and twisting my clearly documented words into invalid & childish statements.

No, as I said, you misunderstood what I said. I never once implied that SAU Vic carry any risk. Ok, so you don't have time to act as an intermediary, that's cool. But some big sob story wasn't required.

I have a full-time job yet I'm planning on taking a day off to do this.

Most people have reasonable bosses who let them take a day of leave when they need/want with enough notice. I've never had a job where I couldn't, and I've had a shit load of jobs in my time.

Anyway, back to normal viewing.

I'd still like to find a payment medium if anyone has any suggestions.

[Basti]

ask paypal?

[SS8_Gohan]

if you have a paypal account, i guess we could all pay into it and if it doesn't go ahead and you head off to new zealand, you just do the good gold 'good or services not received' paypal and money is returned.

but to be honest, if there is confirmation from Winton that the day is booked (i'm assuming no confirmation could be given without $$) then i can't see why people would be overly concerned to transfer $$ to you.

get something official from Winton, know the day is on, transfer the $

this has all stemmed from the fact that you were trying to find an 'independent' receiver of $$, which is commendable, but i'm not sure if people would be that fussed if we got word from Winton?

[WYTSKY]

We could just tie you down until the event?

More seriously, What are the terms of Winton's payment system?

Do they need a 10-X% deposit up front? or the whole thing up front?

Im happy to pay into a paypal account to.

But what about banks? I have no idea how this works but can't you set up an independent account that people can only deposit into but you cannot withdraw until a certain day? or the money can only be sent to winton's account?

No idea, just trying to help.

[Cowboy1600]

We could just tie you down until the event?

More seriously, What are the terms of Winton's payment system?

Do they need a 10-X% deposit up front? or the whole thing up front?

Im happy to pay into a paypal account to.

But what about banks? I have no idea how this works but can't you set up an independent account that people can only deposit into but you cannot withdraw until a certain day? or the money can only be sent to winton's account?

No idea, just trying to help.

Not sure what the terms are yet. I've been emailing back and forth this week, but haven't got that far. My next step is to call them to talk insurance, but I haven't had a chance this week.

[scotty nm35]

It's mid-week, most people do have fulltime jobs. Those that don't are uni students, and hence a lot say "great idea", but never attend

Personally, I have very little chance of getting to a weekend meet due to my shiftwork pattern, I am sure there are many other people in this situation... Great idea I say.

If we were only catering for the majority this would be a Ford forum.