2013 Sau Vic Committee Elections

[ssxRicho]

2012 SAU-Vic EGM/Committee Elections

Location: Garage Cafe

Time: 6:30-10:30PM (7:30PM Formalities)

Date: Wednesday 20th Feb

Food: Finger Food.

Drink: Beer & Soft Drink

The 2013 SAU Vic elections will be held via EGM at the February Club Meeting on Saturday 16th February 2013

At this meeting, the new Committee for 2013 will be elected. All current Committee members will step down on 16/02/2013. All Committee positions are up for voting and nomination.

However it will only be the Executive Committee who gets voted in on the night of the EGM by the existing member base.

The Executive committee will then pick the general committee as they see fit from the members who are nominated here.

It is wholly the duty of the Executive Committee to pick, add, delete, and change the General Committee as they see fit.

Nominations can only be made by financial members of SAU-Vic.

Please note that the General Committee does not need to be nominated here to be selected...

However please use this thread as a good opportunity to make yourself known to the new Executive Committee so as they can pick their General Committee quickly.

If you would like to be involved on the Committee, please nominate yourself. If you think someone else would be great in a Committee role - please nominate them.

For a nomination to be valid it must be seconded by a current Club Member and the person must accept the nomination.

Don't be scared - this is a great way to get more involved with your club. The Committee is currently structured as such:

Executive Committee roles:

President

Vice President

Secretary

Treasurer

Again, this is a great way to be a part of your club. All current financial members are eligible.

All committee members have to stand down and be re-nominated and re-elected - so everyone has the ability to be involved.

Please post any queries or nominations in this thread.

Alternativly nominations can be sent to [email protected]

All nominations and seconding will need to be finalisted 48 hours prior to the EGM on Saturday 16th February 2013 to give the Committee due time to make arrangements for the meeting

The current positions are:

President

John Richardson

Vice President

Martin Sullivan

Secretary

Dan Hall

Treasurer

Tony Tran

[ssxRicho]

Role Descriptions

Executive Committee roles:

President

This is the clubs leader. This person is responsible for the clubs "public" face appearance.

Their responsibility is to ensure the club is heading and following the direction that the members want.

They should also show good leadership examples to other committee members and delegate tasks to the general committee.

The President should endevour to run all of the monthly general meetings.

Vice President

This is the clubs second in command role. This person is responsible for day to day running of the various "departments" of the club.

They act as a fill in for when the President is absent from meeting, events and other appearances.

They also cover any absences for any decision making requirements and processes.

Secretary

Responsible for all club mail, notices, memberships, member enquiries, member questions and bulletins.

The secretary should also track our various club affiliation agreements (insurance etc) and ensure all of the club information is up to date and correct.

The secretary should also handle all memberships' add/changes/deletes

Treasurer

The treasurer is responsible for the clubs trading funds and bankroll.

It is their responsibility to ensure funds for events, purchases, stock, merchandise, deposits etc is handled correctly.

All money transfers, transactions, purchases need to be logged and recorded for our regular balance checks and yearly reviews.

This person has direct access to the SAU bank account and financial data.

This person is called upon also when cross planning events and new ideas to ensure adequate funds and capacity is available.

As we are non profit car club this role is very important and all steps must be taken to protect the clubs money.

General Committee roles:

Motorsport Director

The motor sport director is the person responsible for the clubs motor sport division. (Sub-Committee)

They should be attending the track days to ensure a safe and enjoyable experience for all is provided.

They also have other responsibilities such as

- Ensuring members go into the correct classes for competition.

- Ensuring everyone has a fair go on the track days

- Posting results from motorsport events

- Organisation of motorsport events including insurance

- Managing the motorsport sub-committee

- Reporting back to the general committee on motorsport topics

Sponsorship Manager

This role is our sponsorship manager. Their role is to find any possible sponsorship leads and try to get them onboard.

This can include any type of sponsor be it a simple donation, a full yearly event sponsor or just a logo on some merchandise.

The Sponsorship Manager should ensure that the club is meeting all the agreed terms of the sponsorship deal and keep good communication with sponsors (current, potential and future).

Sponsorship forms a big part of our income for the club and its funding so this role has an important focus for clear income generation.

Merchandise Coordinator

The merchandise co-ordinator is responsible for organising any new merchandise runs and builds.

They should also ensure we have adequate stock of the popular items and handle any sales/enquiries for merchandise.

They must keep a record of current stock levels and report back to the executive committee

Events Coordinator

The events co-ordinator is responsible for organising events for the club.

The events aren't specific to car events so they include things like fun days, social days, movie nights, general outings etc.

The primary role for the events co-ordinator is things such as cruises, info nights, dyno days, and technical info days/nights.

Secondary based events would be things like social days/nights, pub crawls, fun days, movie outings etc.

This role includes performing bookings, event planning, liaising with suppliers/companies for bookings, enquiries etc

Newsletter (Two separate roles)

Newsletter Writer

The Newsletter Writers primary role shall be to collate & edit news letter articles for the Editor

The Newsletter Writer is responsible for ensure the club has a good media representation in the club scene.

The Newsletter Writer is responsible for things such as photography for the club events and other club related activities.

This role can also include things like following up with Media agents for coverage of special events

Newsletter Editor

The Newsletter Editors primary role is to format the collated and proofed articles, into a formatted and presentable newsletter for distribution among members

The Newsletter Editors is responsible for ensure the club has a good media representation in the club scene.

The Newsletter Editors things such as photography for the club events and other club related activities.

This role can also include things like following up with Media agents for coverage of special events

Web Master

The web master shall attempt to keep the www.sauvic.com.au web site updated as necessary and use there time to furthur develop our web site.

The web master shall manage the email accounts and mailing lists within the club.

The web master shall be required to keep the web site and email hosting running.

Committee Helping Role

The Helping Role is a role that is not really defined as such. The role entails providing support and assitance to all other Committee Members where required.

This person will be allocated tasks wherever Committee deems assitance is necceary to complete a set task.

-Be this via helping ring members, call/make enquiries on behalf of the club, special/large events organisation.

The newly formed executive committee may decide to add / delete the general committee roles as they see fit, in the interest of running the car club better.

[Odium]

I nominate myself for Web Master.

I want to bring SAU into the 21st century and give us a Credit Card payment system to simplify accepting payments for events as well as refunds.

[Birds]

I nominate myself for Web Master.

I want to bring SAU into the 21st century and give us a Credit Card payment system to simplify accepting payments for events as well as refunds.

Nice!

[emts]

Getting the exec nominations moving along.

I nominate the following for the 2013 Committee

President

John Richardson

Secretary

Dan Hall

Treasurer

Tony Tran

Remember All nominations need to have a seconder and they party needs to accept the nomination.

[R31Nismoid]

I nominate myself for Web Master.

I want to bring SAU into the 21st century and give us a Credit Card payment system to simplify accepting payments for events as well as refunds.

I second Simon, as long as he delivers on the above within 12 months - otherwise reparations need to be made

It's something that needs to happen. Along with online webforms for entries... Enough of this fax business.

[R31Nismoid]

I second all other nominations

John

Martin

Tony

Dan

You boys are doing an impeccable job.

[Odium]

I second Simon, as long as he delivers on the above within 12 months - otherwise reparations need to be made

It's something that needs to happen. Along with online webforms for entries... Enough of this fax business.

Bish plz, give me till 2nd round DECA and then I've got a goal date to work towards.

What's the hourly rate? *runs*

[Sunkist]

Events - me? Lol

Hell I've already started!

[blah_blah]

I nominate the following for the 2013 Committee

President

John Richardson

Vice-President

Martin Sullivan

Secretary

Dan Halle

Happy for Simon & Aaron to come on board

What's the hourly rate? *runs*

Hourly rate is the feel good sensation you get for helping SAU VIC out

[JPCR33]

I nominate for 2013

President

John Richardson

Vice President

Martin Sullivan

Secretary

Dan Hall

Treasurer

Tony Tran

happy for Simon to be web master and Aaron to be events coordinator

happy to nominate myself for the committe helping role.

[ssxRicho]

I nominate myself for Web Master.

I want to bring SAU into the 21st century and give us a Credit Card payment system to simplify accepting payments for events as well as refunds.

We have some merch in the works, I was going to hit you up to get the ball rolling. But you're ahead of me, awesome. Good stuff.

We are pushing on in 2013, with a good financial position. Gokarts, Awards Lunch, GOR, Dyno Day, SAU Nats 2013 DVD launch all coming in the first

half of the year with all the Track & DECA days you could poke a stick at.

I nominate the following for the 2013 Committee

Vice-President

Martin Sullivan

Secretary

Dan Halle

Treasurer

Tony Tran

[Sunkist]

President

John Richardson

Vice President

Martin Sullivan

Secretary

Dan Hall

Treasurer

Tony Tran

[Odium]

President

John Richo

Vice President

Martin Sully

Secretary

Dan Halley

Treasurer

Tony Tranny

Copy Pasta fail

[Longinus]

I would love to nominate the current people (because I know they can do an awesome job), but I want to see some more people step up and wish to be nominated. Get some competition in the elections to spur further greatness for 2013!

Unfortunately I won't be able to make the meeting, best of luck to everybody!

[blah_blah]

In that case I will nominate Oscar as co-event organiser

[Longinus]

Sure, but I am in every car club so it will be unfair. Especially since I am planning some multi-club events for 2013 haha

Having been nominated, if elected, I will seek to raise taxes, introduce new taxes and reforms, restrict your freedoms, monitor your movements, censor your words and sample your women.

[joeyjoejoejuniorshabadoo]

i'll put my hand up for events again (although this pretty much means buller as i'm not flushed for time these days lol)

[ssxRicho]

In that case I will nominate Oscar as co-event organiser

Seconded.

Talk soon.

[emts]

This is coming up next week folks have a think about it and if interested step up for nomination for a role.

M