Members Renewal day | Come & Try Track Day | AGM | Members Photo shoot

acsplit · March 5, 2022

This year our annual membership renewal day will be held at the beautiful Bryant Park Hill Climb Facility (aka Haunted Hills). Doubling as our Annual General Meeting with access to the hill climb track & a photo shoot.

Date: Sunday March 27th 2022
Time: Strictly 9am For people wanting to drive on Track
11:30am For people wanting to be in the ontrack photoshoot and not going on track
12:15pm AGM & Lunch (Members lunch covered by the club)
Location: Bryant Park Hillclimb (Haunted HIlls) - Bill Schultz Dr, Yallourn VIC 3825 https://goo.gl/maps/7jpPRDdXtpDmqNx19

Registration is required for any members attending so we can cater accordingly
Link to register> https://forms.gle/wxqguAyp8tRFcinv5

This event is not a serious trackday, the event is untimed and designed for someone to have a no pressure approach to driving their car on a track.

If you have never been on a track before, but would like to try it in a low impact environment then this is for you. There is no minimum speed, you will get access to a lap of the track on your own (or with an experienced member), just to have fun. This would be a good way to get to enjoy driving your car and have a taste of what track days can be like.

For those who have a few laps under their belt, you can still come along and have fun with the rest of us. This isn’t a hardcore track day, there are plenty of track days and motorkhana in the calendar for the remainder of the year.

Hill Climb Costs
Access to hill climb $25
Day licence from AASA $35* Sign up online before the day to get the licence https://aasaonline.com.au/login
*not required if you have a valid AASA or CAMS licence

SAU Victoria Annual General Meeting

Date: Sunday March 27th 2022
Time: 12:15-12:45pm (Lunch break at renewal day which is on the whole day)

Location: Bryant Park Hillclimb (Haunted HIlls) - Bill Schultz Dr, Yallourn VIC 3825 https://goo.gl/maps/7jpPRDdXtpDmqNx19

The 2022 SAU Vic elections will be held via Annual General Meeting at the Members & renewal day on the 26th March 2022
At this meeting, the new Committee for 2022 will be elected the annual report and financial position of the club will be presented.

All Committee positions are up for voting and nomination.
However it will only be the Executive Committee who gets voted in on the night of the AGM.
The Executive committee will then pick the general committee as they see fit from the members who are nominated here.
Nominations can only be made by financial members of SAU-Vic. (Skylines Australia Victoria
If you would like to be involved on the Committee, please nominate yourself. If you think someone else would be great in a Committee role - please nominate them.
For a nomination to be valid it must be seconded by a current Club Member and the person must accept the nomination.
Don't be scared - this is a great way to get more involved with your club. The Committee is currently structured as such:

Executive Committee roles:
President
Vice President
Secretary
Treasurer

General Committee roles:
Social Events
Motorsport Events
Graphics and Digital promotion
Again, this is a great way to be a part of your club. All current financial members are eligible.
All committee members have to stand down and be re-nominated and re-elected - so everyone has the ability to be involved.
Please post any queries or nominations in this thread.

Role Descriptions

Executive Committee roles:

President
This is the clubs leader. This person is responsible for the clubs "public" face appearance.
Their responsibility is to ensure the club is heading and following the direction that the members want.
They should also show good leadership examples to other committee members and delegate tasks to the general committee.
The President should endeavour to run all of the monthly general meetings.

Vice President
This is the clubs second in command role. This person is responsible for day to day running of the various "departments" of the club.
They act as a fill in for when the President is absent from meeting, events and other appearances.
They also cover any absences for any decision-making requirements and processes.

Secretary
Responsible for all club mail, notices, memberships, member inquiries, member questions and bulletins.
The secretary should also track our various club affiliation agreements (insurance etc) and ensure all of the club information is up to date and correct.
The secretary should also handle all memberships add/changes/deletes

Treasurer
The treasurer is responsible for the clubs trading funds and bankroll.
It is their responsibility to ensure funds for events, purchases, stock, merchandise, deposits etc is handled correctly.
All money transfers, transactions, purchases need to be logged and recorded for our regular balance checks and yearly reviews.
This person has direct access to the SAU bank account and financial data.
This person is called upon also when cross planning events and new ideas to ensure adequate funds and capacity is available.
As we are non profit car club this role is very important and all steps must be taken to protect the clubs money.